Position Description
Project Coordinator, Executive Leadership Development Authentic Leadership Institute
Full time employment, benefits eligible (Harvard, MA)
The Authentic Leadership Institute is a rapidly growing global executive leadership development organization with clients in the US, Western Europe, the U.K., Australia, Singapore, and China. The Institute, located in Harvard MA, is looking for an experienced Project Coordinator. You will report to the Director of Programs, executing leadership training projects for major global multi-national corporations. Within the context of a small and agile organization, you may be called on to support and participate in other transversal projects.
The Institute is building an Authentic Organization, so excellent people skills, business acumen and experience participating in a culture that is fun, efficient, and effective is desired. Responsibilities As a core member of the team which delivers excellence in leader development programs globally, this person is responsible for ensuring efficient, professional administrative support on multiple corporate learning programs and institutional projects. His/her responsibilities generally include the on-time delivery of daily tasks required in client projects – such as creating and updating logistics summary sheets, assisting with travel bookings, summarizing training program evaluations, and helping to create printed program materials.
More generally, activities may include: – Organizing meetings and other face-to-face or virtual activities, as required – Drafting correspondence – Collecting and preparing data and information – Preparing mailing lists – Organization of learning events – Budget tracking – Managing external contacts, recording and tracking communications with them – Ensuring that team members are aware of, and responding to, upcoming deadlines, incoming requests or pending events – Preparing, printing, collating, checking and shipping learning material – Arranging travel, administering expense reimbursements and handling meeting logistics – Tracking and maintaining schedules and plans – Maintenance and data entry of on-line CRM, databases and other tools
Requirements and qualifications – Bachelor’s degree or equivalent experience – Minimum 5-years administrative experience – Project management skills – Customer focus orientation – Highly proficient in MS Office software programs: Word, Excel, PowerPoint, Outlook – Excellent written and verbal communication skills – Professional demeanor with strong interpersonal skills, diplomacy, tact and good judgment – Flexibility and to adapt to tasks as they become required – Ability to work on multiple projects with multiple project owners – Attention to detail, accuracy and professionalism – Outstanding organizational and time management skills, ability to prioritize and multi-task – Advanced Knowledge of SalesForce and LinkedIn – Proficiency in a second language, multi-cultural/international experience Preferred abilities – Experience in a leadership development/consulting organization – Experience working in a global environment with a small core office and a globally distributed team is highly desirable
Additional Detail: Salary will reflect experience and capabilities.
We are building something amazing and are ready to move to the next level. To start a conversation about how we might work together, please send a resume to info@authleadership.com